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Youth Soccer Association

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ASYSA Bylaws

INDEX
 
Article I Membership
Article II Directors and Management
Article III Officers
Article IV Executive and Other Committees
Article V Corporation Records and Reports
Article VI Corporate Seal
Article VII Amendments to By-Laws
Article VIII Committees
Article IX Protest and Appeals
Article X Miscellaneous
Article XI Director of Coaching
 
BY-LAWS OF ALASKA STATE YOUTH SOCCER ASSOCIATION
 
 
ARTICLE I MEMBERSHIP
 
Section 1 AFFILIATION
 
The Alaska State Youth Soccer Association shall be made up of all soccer leagues, associations, and clubs within Alaska that desire to affiliate and that meet the requirements of "affiliates in good standing."
 
Section 2 MEMBERS
 
Members of this corporation are individuals who are associated with or active participants in the affiliated leagues, associations and clubs. There shall be two classes of members: 1)voting members, and 2) associate members who have no vote.
 
A. Qualifications of Voting Members: The voting members of this corporation shall be the persons who from time to time are the elected members of the Board of Directors of this corporation including the District Commissioners and the Members-At-Large. Voting by proxy shall be allowed but all proxies must be hand-carried by a resident of the district of the absent board member. Only the above named voting members, in good standing, shall be entitled to voting privileges.
 
B. Qualifications of Associate Members: Any individual who is associated with or who actively participates in the activities of any affiliated league, association or club shall be an associate member of this corporation. Associate members have no voting privileges. Election of an individual as a voting member of this corporation shall terminate his or her membership as an associate member of this corporation.
 
C. All youth soccer clubs, leagues, associations, etc. may gain membership in ASYSA through application. Membership in ASYSA shall not be based on whether the club, league, association, etc., is self insured. Proof of insurance is required. The cost of insurance per player will be deducted from the membership cost for these players.
 
Section 3 AFFILIATES IN GOOD STANDING
 
Leagues, associations or clubs in good standing are those which have made full payment of all dues and completed all registration requirements.
Each affiliate shall submit copies of its constitution, by-laws and rules and regulations to the State Association to insure that they are consistent with state and national rules.
 
Each affiliate shall retain its autonomy, but will adhere to the Constitution, By-Laws and Rules and Regulations of the State Association and will always act in a manner to protect the interest of this Association.
 
Section 4. VOTING AND OTHER RIGHTS OF MEMBERS
 
Each member of the Board of Directors shall be entitled to one (1) vote, except for District Commissioners as set out below.
Each District Commissioner’s weighted vote shall be based upon the number of players who are registered for the prior seasonal year calculated as of August 31 of that year. Each district shall have a minimum of one (1) vote and a maximum of five (5) votes.
 
up to 500 - 1 vote
501 to 1,500 - 2 votes
1,501 to 3,000 - 3 votes
3,001 to 4,500 - 4 votes
4,501 to over - 5 votes
 
The District Commissioners shall be the voting representatives for their districts and shall cast the weighted votes.
 
Section 5. ANNUAL MEETING AND BOARD OF DIRECTORS MEETINGS.
 
The Annual General Meeting ("AGM") of this corporation and three regular Board of Directors Meetings shall be as set forth in the ASYSA Constitution.
 
Section 6. SPECIAL MEETINGS.
 
Special meetings of the members of this corporation for any purpose or purposes may be called at any time by one-third (1/3) of the Board of Directors. The President shall send written notification to the Board within fourteen (14) days of the request. The meeting shall be scheduled within thirty (30) days of the request. Special meetings of the Board may be held by teleconference with seventy-two (72) hours written or verbal notice to the Board of Directors. Any business may be transacted providing a quorum is participating.
 
Section 7. QUORUM.
 
Unless otherwise provided in the ASYSA Constitution and By-Laws, a quorum shall be necessary for meetings and for voting. Fifty-one percent (51%) of the Board of Directors, including representatives from at least three (3) districts shall comprise a quorum. Any action of a majority of those voting members present at any meeting at which there is a quorum, when duly assembled, is valid as a corporate act, unless otherwise provided in the ASYSA Constitution or By-Laws.
 
Section 8. REMOVAL OF MEMBER.
 
Should the Board of Directors find the conduct of any member (whether player, parent, coach, assistant coach, official or officer) detrimental to the best interests of Alaska State Youth Soccer Association or to the purpose for which Alaska State Youth Soccer Association has been formed or to the interest of soccer, the Board of Directors may take such action, after providing due process, as the Board of Directors may deem reasonable, applicable and appropriate, including but not limited to suspension or removal from Alaska State Youth Soccer Association. Such action shall require the vote of two-thirds (2/3) majority of the Board of Directors.
 
 
ARTICLE II DIRECTORS: MANAGEMENT
 
Section 1. POWERS.
 
Subject to the limitation of the Articles of Incorporation, of the By-Laws and the Laws of the State of Alaska, all corporate powers shall be exercised by or under authority of, and the business and affairs of this corporation shall be controlled by, a Board of Directors.
 
Section 2. NUMBER AND QUALIFICATIONS.
 
Number of directors of the corporation shall be no less than three (3), as more fully set out hereinafter, at the annual general meeting of the members of this corporation, except the District Commissioners who shall be elected by affiliated leagues within the respective districts in accordance with the provisions of Section 14 of Article III, Officers, of these By-Laws, until changed by amendment to this Section 2, Article II, of these By-Laws, as provided in these By-Laws.
 
Section 3. ELECTION AND TENURE OF OFFICE.
 
The directors and officers, with the exception of the District Commissioners and Members-At-Large, shall be elected by ballot at the annual meetings of the membership of this corporation, to serve for two (2) years and until their successors are elected and have qualified. Their term of office shall begin immediately after election. Unless otherwise provided herein or by vote of the Board of Directors, the officers and directors shall be the same persons the respective titles.
 
The following officers and members of the Board of Directors shall be elected for a two year term:
1) President - elected at the AGM in even-numbered years.
2) Vice President - elected at AGM in odd-numbered years.
3) Secretary - elected at the AGM in even-numbered years.
4) Treasurer - elected at AGM in odd-numbered years.
5) Registrar - elected at AGM in odd-numbered years.
6) District Commissioners -
 
a) even-numbered districts elect commissioner in even-numbered years;
b) odd-numbered districts elect commissioner in odd-numbered years.
 
7) Members-At-Large - each district in the years alternate to when it elects its Commissioner, will elect two (2) Members-At-Large.
8) Representative from SRA - even-numbered years with approval of the ASYSA Board.
 
A. District Designations:
 
District 1 ANCHORAGE
District 2 FAIRBANKS
District 3 MAT-SU (PALMER, WASILLA)
District 4 SOUTHEAST I (JUNEAU)
District 5 SOUTHEAST II (PETERSBURG, KETCHIKAN)
 
Additional leagues, associations, or clubs that affiliate with ASYSA will be placed within the existing districts by a majority vote of the Board of Directors.
 
B. Election of District commissioners and Members at Large: District Commissioners and Members at Large shall be elected by the ASYSA affiliated leagues, associations, or clubs within their respective districts. Elections of the District Commissioners and Members at Large shall be completed by each district prior to the ASYSA AGM of that year. Newly elected representatives of each district shall assume office immediately following their elections by their respective districts.
 
C. Weighted Vote: Unless the constitution or by-laws of an affiliated league, association or club provides otherwise, District Commissioners and Members-At-Large will be elected by a weighted vote.
 
1. Each league, association or club in an affiliated member shall be entitled to one vote per 100 players or portion thereof registered with ASYSA as of August 31 of that year.
 
2. Presidents of affiliated leagues, associations or clubs in each district shall vote according to majority vote of the leagues associations or clubs in the affiliate. In voting for the District Commissioners and the Members-At-Large within the District in which the affiliates are located, each president will then cast one vote per player registered in his/her league, association or club as of 31 August of that year.
 
Section 4. VACANCIES.
 
Vacancies in the Board of Directors, except for District Commissioners, Members-At-Large, and the Immediate Past President, may be filled by a majority vote of the remaining directors, and each director so elected shall serve out the remainder of the unexpired term of office. If vacancy of the Immediate Past President occurs, it shall not be filled.
 
When a District Commissioner or Member-At-Large position is declared vacant, the Board of Directors shall call for an election by the respective district of a new District Commissioner or Member-At-Large within a period of sixty (60) days of said declaration. If such election is not held by the district in which the vacancy occurs, the Board of Directors shall appoint a District Commissioner or Member-At-Large from that district. The newly elected or appointed District Commissioner or Member-At-Large shall serve out the remainder of office of the District Commissioner or Member-At-Large who has left or has been removed from that office.
 
A vacancy or vacancies shall be deemed to exist in case of, among other things, the death, resignation, removal or disqualification of a director.
If the Board of Directors accepts the resignation of a Director tendered to take effect at a future time, the Board shall have power to elect a successor to take office when the resignation shall become effective.
No reduction of the number of directors shall have the effect of removing any director prior to the expiration of this term of office.
 
 
Section 5 REMOVAL OF DIRECTORS.
 
The entire Board of Directors or any individual director may, prior to completion of his/her term of office, be removed from office by a two-thirds (2/3) vote of the body that elected them.
 
 
Section 6 PLACE OF MEETINGS.
 
Meetings of the Board of Directors shall be held within the boundaries of Alaska State Youth Soccer Association and at the place designated for the purpose, from time to time, by resolution of the Board of Directors or written consent of all the Members of the Board. Any meeting shall be valid, wherever held in the state, if held by written consent of all Members of the Board of Directors, given either before or after the meeting and filed with the secretary of the corporation.
 
Section 7. ORGANIZATION MEETINGS.
 
The organization meetings of the Board of Directors shall be held immediately following the adjournment of the annual meetings of the members of this corporation.
 
Section 8. OTHER REGULAR MEETINGS.
 
Regular meetings of the Board of Directors shall be held three times per year as set forth in the ASYSA Constitution.
 
At least thirty (30) days prior to any Board of Directors meeting written notice of the time and place of such meeting shall be delivered personally to the Directors or sent to each Director's address as it is shown upon the records of the corporation.
 
Section 9. SPECIAL MEETINGS-NOTICES.
 
Special meetings of the Board of directors for any purpose or purposes shall be called at any time by the Chairman of the Board or if the Chairman is absent, refuses to act, or if there is no Chairman, by the President or by any two (2) Directors. Directors may attend telephonically.
 
Written notice of the time and place of special meetings shall be delivered personally to the Directors or sent to each Director by letter or by telegram, charges prepaid, addressed to him at the address as it is shown upon the records of the corporation, or if it is not so shown on such records or is not ascertainable, at the place in which the meetings of the Directors are usually held. In case such notice is mailed or telegraphed, it shall be deposited in the United States mail or delivered to the telegraph company in the place in which the principal office of the corporation is located at least forty-eight (48) hours prior to the time of the holding of the meeting. In case such notice is delivered as above provided, it shall be so delivered at least twenty-four (24) hours prior to the time of the holding of the meeting. Such mailing telegraphing, or delivery, as above provided, shall be due, legal, and personal notice to each Director.
 
Special meetings of the Board may also be held by teleconference within seventy-two (72) hours written or verbal notice to the Board of Directors.
Any business may be transacted provided a quorum is participating.
 
Section 10. WAIVER OF NOTICE.
 
When all of the Directors are present at any directors meeting, however called or noticed, and sign or orally give a written consent thereto on the records of such meeting, or, if a majority of the Directors are present, and if those not present sign in writing a waiver of notice of such meeting, whether prior to or after the holding of such meeting, which said waiver shall be filed with the Secretary of the corporation, the transactions thereof are as valid as if a meeting had been regularly called and noticed.
 
Section 11. DIRECTORS ACTING WITHOUT A MEETING BY UNANIMOUS CONSENT.
 
Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, and with the same force and effect as a unanimous vote of the Directors, if all members of the Board shall individually or collectively consent in writing to such action. Such consent shall be signed and filed with the regular minutes of the Board. Any certificate or document relating to an action so taken by written consent shall state thereon that it was taken by the unanimous written consent of the Board of Directors of the corporation without a meeting thereof and that the By-Laws of the corporation authorize the Directors to so act.
 
Section 12. QUORUM.
 
A majority of the number of Directors as fixed by the Articles of Incorporation or the By-Laws shall be necessary to constitute a quorum for the transaction of business and at least three (3) districts must be represented. The action of a majority of the Directors present at any meeting at which there is a quorum and with at least three (3) districts represented, when duly assembled, is valid as a corporate act: provided that a minority of the Directors, in the absence of a quorum, may meet from time to time, but may not transact any business.
 
 
ARTICLE III OFFICERS
 
Section 1. OFFICERS.
 
Unless otherwise provided herein or by vote of the Board of Directors, the officers of this corporation shall be comprised of the Directors of this corporation in their respective positions. The officers of the corporation shall be a President, Vice-President, Secretary, Treasurer, Registrar, a maximum of two (2) Members-At-Large from each of the districts, State Youth Referee Administrator (SYRA), the Immediate Past-President of ASYSA, and District Commissioners one each representing each of the districts. The corporation may also have, at the discretion of the Board of Directors, such other officers as may be appointed in accordance with provisions of Section 3 of this Article.
 
Section 2. ELECTION.
 
The officers of the corporation, except such officers as may be appointed in accordance with the provisions of Section 3 or Section 5, of Article III of these By-Laws, shall be elected bi-annually, as more fully set forth in Section 3 of Article II of these By-Laws, by the Board of Directors of this corporation.
 
Each officer of the corporation shall hold his or her office until he or she shall resign or shall be removed or otherwise disqualified to serve, or his or her successor shall be elected and qualified.
 
 
Section 3. SUBORDINATE OFFICERS.
 
The Board of Directors may appoint such other officers to be designated appointed positions, as the business of the corporation may require, each of whom shall hold office for such period, have such authority, and perform such duties as are provided in the By-Laws or as the Board of Directors may from time to time determine.
 
Section 4. REMOVAL AND RESIGNATION.
 
Any officer, with exception of District Commissioners and Members-At-Large, may be removed for reasonable cause and by due process, by a two-thirds (2/3) vote of the Directors in office at the time, at any regular or special meeting of the Board.
 
District Commissioners and Members-At-Large may be removed for reasonable cause and by due process, by a two-thirds (2/3) vote of the leagues within his/her district.
 
An officer may be removed for, among other things, non performance of duties, violation of the ASYSA Constitution or By-Laws, or using his/her position for personal gain.
 
Any officer may resign at any time by giving written notice to the Board of Directors, to the President, or to the Secretary of the corporation. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
 
Section 5. VACANCIES.
 
A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled in the manner provided in these By-Laws in Section 4 of Article II for regular appointments to such office.
 
Section 6. SEASONAL YEAR.
 
The seasonal year of the ASYSA shall be established by the United States Soccer Federation (USSF) and the United States Youth Soccer Association (USYSA), and shall begin on September 1st and shall end on August 31st of the following year.
 
Section 7. PRESIDENT.
 
Subject to such supervisory powers, if any, as may be given by the Board of Directors to the Chairman of the Board, if there be such an officer, the President shall be the chief executive officer of the corporation and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and officers of the corporation. He shall preside at all meetings of the members of this corporation, and in the absence of the Chairman of the Board, or if there be none, at all meetings of the Board of Directors. The President shall cast a vote only in the case of a tie. He shall be ex officio a member of all of the standing committees including the executive committee, if any, shall appoint committee chair persons, shall have the general powers and duties of management usually vested in the office of president of a corporation, and shall have such other powers and duties as may be prescribed by the Board of Directors or by the By-Laws. The President may not be a member of the executive board of any affiliated association.
 
The President shall submit to the Secretary, to be kept in the official records of this corporation, a true and correct copy of all documentation relating to the activities and annual report to the region.
 
 
Section 8. VICE-PRESIDENT.
 
In the absence or disability of the President, the Vice-President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to, all the restrictions upon the President. The Vice-President shall be head of the nominating committee and shall have such other powers and perform such other duties as from time to time may be prescribed for the Vice-President by the Board of directors or the By-Laws.
The Vice-President shall keep complete and accurate documentation of all the activities of the Vice-President, which shall be deemed a part of the official records of this corporation, and shall tender all such documents and records to the successor Vice-President immediately following the next annual election.
 
The Vice-President shall submit to the Secretary, to be kept in the official records of this corporation, a true and correct copy of all documentation relating to the activities of the Vice-President. The Vice-President may not be a member of the executive board of any affiliated association.
 
Section 9. SECRETARY.
 
The Secretary shall keep an accurate record of all meetings, handle all correspondence, give notice of meetings and maintain the files of the ASYSA. The Secretary shall be responsible for the preparation of the annual report and distribution of the Constitution, By-Laws, and Rules and Regulations to all ASYSA board members. The Secretary shall also be responsible for communications between the state and the national organization and between the state and its districts.
 
The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the Board of Directors may order, of all meetings or directors and members of this corporation, with the time and place of holding, (whether regular or special, and if special, how authorized), notice thereof, the names of those present all meetings, and proceedings thereof.
 
The Secretary shall give, or cause to be given, notice of all the meetings of the members of this corporation, and of the Board of Directors, required by the By-Laws or by law to be given, and the Secretary shall keep the seal of the corporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the By-Laws.
 
The Secretary shall keep, or cause to be kept a book or books containing true and correct copies of all documentation submitted to the Secretary by each of the designated officers in this Article III, as required by these By-Laws to be kept in the official records of this corporation, and shall maintain and keep said official records in a current and up-to-date status at all times.
The Secretary shall tender all such documents and records to the successor secretary immediately following election of a new secretary.
 
Section 10. TREASURER.
 
The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, surplus and any other accounts. The books or accounts shall be at all reasonable times open to inspection by any director.
 
The Treasurer shall deposit all monies and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board of Directors. The Treasurer shall disburse the funds of the corporation, by check bearing a signature or signatures as may be ordered by the Board of Directors. Checks in the amount of $200 or greater shall require two signatures. Checks in an amount less than $200 shall require one signature. The Treasurer shall render to the President and Directors, whenever they request it, an account of all his or her transactions as Treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the By-Laws.
 
Monthly bank statements shall be sent by the Treasurer to the executive committee members. Quarterly financial statements shall be sent to each board member. The receipt book and vouchers shall be produced when required by the Board of Directors, properly balanced according to the bank book or statement, whichever is up to date. The Treasurer shall be responsible for the preparation of any and all papers pursuant to the Articles of Incorporation and tax exemption status of the ASYSA, and papers pursuant to the administration of insurance obtained under the auspices of the ASYSA. The Treasurer shall submit a budget for approval at the Annual General Meeting.
 
Section 11. REGISTRAR.
 
The Registrar shall organize and coordinate all procedures for Alaska State Youth Soccer Association player registrations including player registrations, team affiliation, league affiliation, and insurance records.
The Registrar shall keep complete and accurate documentation of all player registration and of all the activities of the director of registration, which shall be deemed a part of the official records of this corporation and shall tender all such documentation and records to the successor director of registration immediately following election of a new registrar.
He/she shall receive all player insurance claims from the districts and deal directly with the insurance carrier in the processing of all claims.
The Registrar shall also be a member of the state tournament committee and handle all travel papers and handle requests to host tournaments and all clinics.
 
The director of registration shall submit to the Secretary to be kept in the official records of this corporation, a true and correct copy of all documentation relating to the activities of the director of registration.
 
The Registrar may not be a member of the executive board or the registrar of any affiliated league, association or club.
 
The Registrar may appoint an assistant Registrar in each district to act under his or her supervision.
 
Section 12. STATE YOUTH REFEREE ADMINISTRATOR (SYRA).
 
The SYRA, as a designee of the USSF Referee Committee, shall serve as liaison between the ASYSA and the USSF referees registered in its territory, and shall perform those duties as specified in the manual of the National Referee Program. The SYRA shall keep copies of all such document which shall be deemed a part of the official records of this corporation, and shall tender all such documents and records to the successor SYRA immediately following election of a new SYRA.
 
Section 13. DISTRICT COMMISSIONERS.
 
The Board of Directors shall establish the district boundaries, shall create new districts, and shall apportion or reapportion the districts as the need arises, which shall be determined by the Board of Directors. Current district boundaries shall be attached hereto as Exhibit "A".
 
One District Commissioner shall be elected by the affiliated leagues of each district, to serve for a period of two (2) years, to act as liaison between the Board of Directors and the district being represented.
 
A. Representative & Assistants.
The District Commissioners shall represent their respective districts and shall administer and have direct authority over their respective districts as provided in these By-Laws.
 
1) Within any district, the District Commissioners may designate assistants to aid them in the performance of their duties.
2) District Commissioners may designate by written proxy a representative to represent them at meetings of the Board of Directors or the AGM in the event of their absence.
3) District Commissioners shall submit list of assistants to the Secretary.
 
B. Duties.
 
The duties of the District Commissioners shall include the following:
 
1. The District Commissioner shall be thoroughly familiar with, and make available to the leagues within his/her district, the Constitution, By-Laws, insurance programs, and the Rules and Regulations of the Alaska State Youth Soccer Association. Each District Commissioner shall be thoroughly familiar with each insurance program provided by the Alaska State Youth Soccer Association for the benefit of affiliated members. Whenever there is doubt or for the benefit of affiliated members. Whenever there is doubt or uncertainty regarding any program or benefit, a ruling shall be obtained from the Chairman, and if none, then the President.
 
2. The District Commissioner shall submit a report, in writing, to the Board of Directors, regarding all activities within the district. This report shall be submitted not later than fifteen (15) days prior to each Board meeting.
 
3. The District Commissioner shall attend each meeting of the Board of Directors, and each AGM of the Alaska State Youth Soccer Association.
 
4. The District Commissioner shall attend the Annual General Meeting of each affiliated league within the District Commissioner's respective district, shall serve as an advisor to each affiliated league, and shall assist in interpretation of ASYSA Constitution, By-Laws, and Rules and Regulations.
 
5. The District Commissioner shall attend league meetings and meetings of the Board of Directors of each affiliated league, as frequently as possible, and specifically when invited to any such meetings.
 
6. The District Commissioner shall obtain from each member league, and each club within the respective district, copies of their Constitution, By-Laws, and Rules and Regulations.
 
7. District Commissioners shall provide to the Board of Directors names and addresses of persons interested in serving on state committees.
 
8. The District Commissioner shall keep complete and accurate documentation of all the activities of the District Commissioner, which shall be deemed part of the official records of this corporation, shall tender all such documents and records to the successor District Commissioner upon the election of such successor District Commissioner, and shall assist the elected successor District Commissioner in assuming the duties of the office.
 
9. The District Commissioner shall submit to the Secretary, to be kept in the official records of this corporation, a true and correct copy of all documentation relating to the activities of the District Commissioner.
 
When a District Commissioner's position is declared vacant, the position shall be filled as provided in Article II, Section 4 hereinabove. Voting members of a district may request a hearing for the removal of their District Commissioner at any time. A District Commissioner may be removed by two-thirds (2/3) vote of the affiliated leagues of the district. The affiliated league voting for removal, unless otherwise provided in the league Constitution or By-Laws, shall vote in the same manner and with the same weight as for appointment of a District Commissioner as set forth in Article II, Section 3 hereinabove.
 
 
Section 14. IMMEDIATE PAST PRESIDENT.
 
The Immediate Past President shall be entitled all privileges of this Association, for a period not to exceed two (2) years, including the right to make and second motions and also the right to vote as a member of the Board of Directors.
 
Section 15. MEMBERS-AT-LARGE.
 
Members-At-Large shall attend all Board of Directors meetings, the Annual General Meeting and league meetings for the district being represented. They shall serve as committee chairpersons or committee members. They may be removed from office in the same method and manner as provided for removal of District Commissioners in Section 13.
 
 
ARTICLE IV EXECUTIVE AND OTHER COMMITTEES
 
The Board of Directors may appoint an Executive Committee, and such other committees as my be necessary from time to time, consisting of such number of its members and with such powers as it may designate consistent with the Articles of Incorporation and By-Laws and the General Corporation Laws of the State of Alaska. Such committees shall hold office at the pleasure of the board and shall consist of board members, including but not limited to, the President, Vice-President, Secretary, Treasurer, Registrar. All actions and decisions by the Executive Committee are subject to review and approval or rejection by the Voting Members at the next scheduled Board of Directors meeting or AGM.
 
 
ARTICLE V CORPORATION RECORDS AND REPORTS - INSPECTION
 
Section 1. RECORDS.
 
The corporation shall maintain adequate and correct accounts, books, and records of its business and properties. All such books, records, and accounts shall be kept at its principal place of business in the State of Alaska, as fixed by the Board of Directors from time to time.
 
Section 2. INSPECTION OF BOOKS AND RECORDS.
 
All books and records provided for in A.S. 10.20.131 of the Corporations Statute of Alaska shall be open to inspection for the directors and members of this corporation, from time to time, and in the manner provided in A.S. 10.20.131 (b), of the Corporations Statute of Alaska; that is, for any proper purpose at any reasonable time.
 
Section 3. CERTIFICATION AND INSPECTION OF BY-LAWS.
 
The original or a copy of these By-Laws, as amended or otherwise altered to date, certified by the Secretary, shall be open to inspection by the members of the corporation, as provided in A.S. 10.20.131 (b), for any proper purpose at any reasonable time.
 
Section 4. CHECKS, DRAFTS, NOTES, INDEBTEDNESS.
 
All checks, drafts or other orders for payment of money, notes, or other evidence of indebtedness, issued in the name or payable to the corporation, shall be signed or endorsed by such person or persons and in such manner as shall be determined from time to time by resolution of the Board of Directors. All checks issued to the corporation shall require two (2) signatures of the Board of Directors.
 
Section 5. CONTRACTS - HOW EXECUTED.
 
The Board of Directors, except as in the By-Laws otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the corporation. Such authority may be general or confined to specific instances. Unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the corporation by any contract or engagement, or to pledge its credit, or to render it liable for any purpose or to any amount.
 
Section 6. ANNUAL REPORT.
 
The Board of Directors shall cause an annual report or statement to be prepared and presented to the Board of Directors, and such annual report or statement shall become a part of the permanent records of the business of this corporation.
 
ARTICLE VI CORPORATE SEAL
 
The corporate seal shall be circular in form and shall have inscribed thereon the name of the corporation and the word "Alaska".
 
 
ARTICLE VII AMENDMENT TO BY-LAWS
 
Section 1. BY MEMBERS.
 
Proposed amendments to the By-Laws shall be submitted in writing to the state Secretary no later than sixty (60) days prior to the Annual General Meeting.
The Secretary shall circulate notice of the proposed changes to voting members no later than thirty (30) days prior to the Annual General Meeting.
These By-Laws may be amended at the Annual General Meeting whenever two-thirds (2/3) of the voting members of this corporation as provided in these By-Laws in Section 2, Article II shall ratify by vote the proposed amendments.
Amendments shall be effective at the beginning of the seasonal year.
 
Section 2. RECORD OF AMENDMENTS.
 
Whenever an amendment to these By-Laws is adopted, it shall be copied in the Book of By-Laws with the original By-Laws, in the appropriate place.
 
 
ARTICLE VIII COMMITTEES
 
The following standing committees and others as needed shall be appointed yearly:
A. Rules and Regulations
B. Registration and Credentials
C. Protest and Appeals
D. Tournament Direction
E. Coaching Administration
F. Nominating
G. Budget
H. Referees
I. Newsletter
J. Player Development
K. Olympic Development
 
Standing committee membership shall be derived from more than one district and shall consist of at least three (3) members but no more than six (6) members.
State committee members may solicit help from members of their district in performing assigned duties.
 
 
ARTICLE IX PROTEST AND APPEALS
 
Section 1. PENALTY CODE.
 
1. General: It is intended that this Penalty Code be adopted by Alaska State Youth Soccer Association. All member leagues, associations, and teams should adopt this in whole or part, or amended to suit local requirements, as separated "rules". In fact, it is to be hoped that "Rules and Procedures" be established for the State, separate from the By-Laws, of which this Penalty Code would become a part. The precise and specific wording should be written in full rather than adopted by preference. This will then be more accessible and less likely to misinterpretation.
 
2. Judiciary Committee: It is recommended that a judiciary committee - a standing committee - be appointed at all levels, that is State Association, League, etc., to administer the corrective penalties. This committee will be different than the P/A Committee.
 
3. Alaska State Youth Soccer Association Penalty Code 3.1 Objective and Scope:
3.1.1 - To establish a recommended, but not mandatory, set of guidelines for ASYSA Judicial Committee for uniform enforcement of *"reported" infractions by use of corrective penalties.
 
*Reported defined as:
1) Caution - yellow card
2) Ejection - red card
3) Letter of information or inquiry
 
3.1.2 - To eliminate, or greatly reduce, the intolerable actions, attitudes, and activities of some soccer players, coaches, parents, and others.
 
3.1.3 - To place on notice the ASYSA Membership (i.e., players, coaches, assistant coaches, trainers, team managers, parents, and all other interested parties) that the infractions outlined in this guideline will no longer be tolerated without corrective action in the form of standardized penalties.
 
3.1.4 - The objective of this guideline will not be realized unless reports of infractions and/or other improper activities from referees, coaches, players and parents reach the ASYSA Judicial Committee.
 
3.1.5 - The Judicial Committee will take action on all properly reported matters.
 
3.2 PLAYERS - CLASS OF INFRACTION
 
3.2.1 -Technical - Class I
 
1) Swearing (profanity on the field)
2) Arguing with Referees or Linesman
3) Harassing or criticizing Referee or Linesman
4) Yelling at players, coaches, or fans
5) Entering or leaving field without Referee's permission
 
3.2.2 -Physical - Intentional - Class II
 
1) Continued tripping
2) Continued jumping
3) Continued kicking
4) Continued handballs
5) Continued pushing
6) Retaliation to above
7) Other
 
3.2.3 -Physical - Violent Intentional - Class III
 
1) Assault on Referee or Linesman
2) Assault on player
3) Assault on coach
4) Assault on fan
5)Retaliation "beyond defense" of his person
 
3.3 Players - Penalties for Infractions
 
3.3.1 - Class I
 
1) Minimum: Referee caution or removal of player during reported game - plus one additional game suspension for removal.
2) Maximum: (1st report) Referee's removal of player during reported game - plus one additional game suspension.
3) Maximum: (2nd report) three (3) games suspension
4) Maximum: (After 2nd report) one (1) year suspension from date of Judicial hearing.
5) Exception: Unusual circumstances may dictate a stronger or lighter penalty.
 
3.3.2 Class II
 
1) Minimum: Referee caution or removal of player from reported game - plus one additional game suspension for removal.
2) Maximum: (1st report) three (3) games suspension
3) Maximum: (2nd report) Suspension for remainder of current season: to include all ASYSA administered competitions.
4) Maximum: (After 2nd report) two (2) year suspension from date of Judicial hearing.
5) Exception: Unusual circumstances may dictate a stronger or lighter penalty.
 
3.3.3 Class III
 
3.2.8 1108 SUSPENSION FOR ASSAULT ON OFFICIAL
 
1) When any amateur, professional player, coach, manager or club official assaults a referee or official linesman, which assault shall amount to physical violence, the original jurisdiction to adjudicate the matter shall vest immediately in the responsible Senior or Youth Association or Professional League which is affiliated with the United States Soccer Federation and in which Association or Professional League is vested the highest appellate jurisdiction in which the offense shall occur.
 
2) Such assault shall suspend the offender automatically for a period of one (1) year from the time of such assault, and the Association or League which shall adjudicate the matter shall not provide a shorter suspension than the aforesaid, but if circumstances shall warrant a longer suspension, such Association or League may increase the suspension. It is mandatory upon such an Association or League to execute the provisions of this rule within thirty (30) days of the offense and, in case of failure to do so, original jurisdiction shall then immediately vest in the United States Soccer Federation to adjudicate the matter, to which the same provisions as to the term of suspension shall apply.
3) A player, coach, manager or club official who shall be adjudged guilty shall have the right of appeal following format provided in Rule 704.5 within thirty (30) days from receipt of the decision to the USSF Appeals Committee. The fee for such appeal is $100.
 
4) This rule shall supersede all rules of affiliated divisions, Associations, or Professional Leagues which pertain to assaults upon referees, linesmen, the manner and means of hearings, appeals, and rehearings in matters pertaining thereto.
 
3.4 Coaches - Class of Infraction (includes Assistant Coaches, Trainers, Team Managers, etc.)
 
3.4.1 Technical - Class I
 
1) Swearing (profanity on the field)
2) Verbal abuse of Referee or Linesman
3) Verbal abuse of coaches, assistant coaches, team managers, club officials, parents, or any other persons
4) Allowing ineligible players
5) Entering field of play without Referee's permission
6) Taking team from field prior to conclusion of game
7) Inciting or encouraging others to commit or engage in items 1 through 6
8) Others
 
3.4.2 Physical - Class II
 
1) Coach assault on player (his team or opposing team)
2) Coach assault on game officials - Referee/Linesmen
3) Coach assault on other coaches, assistant-coaches, team managers, club officials, parents, or any other persons
 
3.5 Coaches - Penalties for Infractions (includes Assistant Coaches, Trainers, Team Managers, etc.)
 
3.5.1 Technical - Class I
 
1) Minimum: Caution or removal by Referee from reported game and/or game declared "no contest" (replay required)
2) Maximum: (1st report) Removal by Referee from reported game - plus suspension from coaching for three (3) consecutive league games
3) Maximum: (2nd report) Suspension for balance of season, to include all ASYSA administered competitions
4) Maximum: (After 2nd report) one (1) year suspension from date of Judicial hearing
5) Exception: Unusual circumstances may dictate a stronger or lighter penalty
 
3.5.2 A coach who strikes a player, coach or referee or who removes his team from the field during play is suspended indefinitely until a hearing is set by the disciplinary Committee and the penalty administered.
 
NOTE:
 
1) The term "game(s)" is defined as all competitions which fall within the jurisdiction of the ASYSA Vice-President of Competition.
 
2) If no league or tournament games remain for persons assessed game suspension penalties, the penalty assessed shall apply to games in the following season.
 
4. Other.
 
4.1 In the event of any caution or ejection, refusal or the individual to give his/her correct name to the referee may be cause for additional disciplinary action.
 
4.2 The Disciplinary Committee shall have the authority to place an individual on probation for a given period of time. In the event the individual is ejected from a game during the probationary period, the individual may be suspended for twelve (12) months beginning from the date of the most recent ejection.
 
4.3 Other team officials such as team managers, assistant coaches, and individuals who may be perceived to be team supporters, such as parents and spectators, are subject to the above disciplinary action.
 
4.4 Players, coaches, referees, team officials, etc., may appeal disciplinary matters to the Protests and Appeals Committee.
 
Section 2. PROTEST AND APPEALS PROCEDURES.
 
:01 Only violations of the Articles of Incorporation, By-Laws, Rules and Procedures of this Association, or misapplication of the "Laws of the Game" shall be subject to be considered for protest and appeals.
 
:02 The following shall be the line of authority for protests and appeals. Until this authority has been completed and/or adverse decisions rendered on the matter in question, may an individual proceed to the next higher line of authority. Under no circumstances may legal counsel or use of the courts be used until this line of authority has been completed:
 
A. The Protest and Appeals Committee
B. ASYSA Board of Directors
C. Regional Appeals Committee
D. National Appeals Committee
E. USYSA Executive Committee
F. USYSA National Youth Council
G. USSF Board of Directors
 
:03 Should any hearing body choose not to hear a protest or appeal, that body may, if they desire, refer the matter directly to the next higher authority.
 
:04 Upon receipt of any adverse decision, appeal may be made to the next higher authority.
 
:05 Protests or appeals are to be submitted in triplicate, typed or printed, and delivered to the State office within five (5) calendar days (Sundays and holidays excluded) following the date of the decision being protested or appealed. The proper fee must be enclosed. One hundred dollars ($100.00).
 
A. The protest or appeal fee shall be established by the Board of Directors for items coming before the Protest and Appeals Committee.
 
B. The protest or appeal fee shall be returned if the protest or appeal is upheld. This fee shall be retained if the protest or appeal is denied, unless the Protest and Appeal Committee is overruled by a higher authority.
 
C. The Protest and Appeals Committee of this Association shall consider all pertinent information arising out of an appeal of any club disciplinary action. The decision of the Protest and Appeals Committee of this Association shall be conveyed, in writing, to all parties involved within seven (7) days of the decision and a copy of the decision, along with all pertinent information and findings, shall be filed with the ASYSA.
 
D. Any decision rendered by the Protest and Appeals Committee of this Association may appealed to the full Board of Directors of this Association. Such appeal must be postmarked within forty-eight (48) hours of receipt of the Protest and Appeals Committee decision being appealed. No additional fee shall be required at this point. The Secretary of the Association shall set a date, with the concurrence of the Commissioner of this Association, for the hearing of the appeal to the Board of Directors. Such date shall be within forty-five (45) days of the date of the decision rendered by the Protest and Appeals Committee.
 
E. At the Board of Directors Hearing, the Chairman of the Protest and Appeals Committee shall present the findings of the Committee to the Board of Directors of this Association. The parties involved shall be given the opportunity to present their case. The decision of the Board of Directors shall be conveyed to all parties involved by the Secretary of this Association, in writing, within seven (7) days of the decision.
 
F. No State Association, Official, Team Referee or Player may invoke the aid of the courts of any State or of the United States without first exhausting all available remedies within the body of the organized soccer (See 3:09:02). For violation of this rule, the offending party or parties shall be subject to suspension from this organization and be liable for all expenses incurred for legal expenses and the time of any of the officials of the organization. These include court fees, attorneys' fees, compensation for time spent by ASYSA/USYSA/USSF office and employees, travel expenses and expenses for special meeting necessitated by court action.
 
Section 3. EXHAUSTION OF APPEAL REMEDIES.
 
The following shall be the line of authority for protests and appeals when submitted beyond the local league.
 
A. The Protest and Appeals Committee
B. ASYSA Board of Directors
C. USYSA Regional Appeals Committee
D. USYSA National Appeals Committee
 
The protest shall be first decided by the ASYSA Protest and Appeals Committee (PAC). Any decision of the PAC may be appealed to the ASYSA Board of Directors as provided hereinafter. Any decision of the Board of Directors may be appealed to the USYSA Region IV Appeals Committee. Any decision of the Region IV Appeals Committee shall be governed by the rules of USSF and USYSA but generally may be appealed to the USYSA National Appeals Committee. Any decision of the USYSA National Appeals Committee shall be governed by the rules of USSF and USYSA.
 
Section 4. TIME FOR APPEALS.
 
Any decision of the PAC may be appealed to the ASYSA Board of Directors provided that such appeal is postmarked within two (2) days (excluding Sundays and holidays) following receipt of the PAC's written decision. No additional fee shall be required at this point. The ASYSA Secretary shall set a date for the hearing of the appeal by the ASYSA Board of Directors. Such date shall be within forty-five (45) days of the decision rendered by the PAC.
At the ASYSA Board of Directors Hearing, the Chairman of the PAC shall present the finding of the PAC to the Board of Directors. The parties involved shall be given the opportunity to present their case. The decision of the Board of Directors shall be conveyed to all parties involved by the ASYSA Secretary, in writing, within seven (7) days of the decision.
 
 
Section 5. DOCUMENTATION, FILING.
 
Protest and appeals are to be submitted in triplicate, typed or printed, and delivered to the State office within five (5) calendar days (Sundays and holidays excluded) following the date of the decision being protested and appealed. The proper fee must be enclosed.
 
The protest and appeal fee shall be established by the Board of Directors for items coming before the Protest and Appeals Committee.
 
The protest or appeal fee shall be returned if the protest or appeal is upheld. This fee shall be retained if the protest or appeal is denied, unless the Protest and Appeal Committee is overruled by a higher authority.
 
The Protest and Appeals Committees of this Association shall consider all pertinent information arising out of an appeal of any cub disciplinary action. The decision of the Protest and Appeals Committee of this Association shall be conveyed, in writing, to all parties involved within seven (7) days of the decision and a copy of the decision, along with all pertinent information and findings, shall be filed with the ASYSA.
 
 
ARTICLE X MISCELLANEOUS
 
Section 1. PARLIAMENTARY AUTHORITY.
 
The parliamentary authority at all state meeting shall be "Roberts Rules of Order" the latest revision available.
 
 
ARTICLE XI DIRECTOR OF COACHING
 
The Director of Coaching shall provide support for the recruitment and training of coaches, and shall organize and coordinate the Alaska State Youth Soccer Association program for certification of coaches.
 
The Director of Coaching shall organize and coordinate the Alaska State Youth Soccer Association participation in the United States Soccer Federation (USSF) National Select Team program, the United States National Junior Team selection program, the United States Olympic Development Program, and the United States Olympic Team selection program.
 
The Director of Coaching shall organize and coordinate the preparation and distribution of the Alaska State Youth Soccer Association Coaches Handbook, the Select Team Manual, coaching manuals or text books or text materials or other publication or materials selected by the Director of Coaching to provide education in the laws of the game and skills of soccer and to improve and further the development of coaching skills and the pursuit of the purpose for which Alaska State Youth Soccer Association is organized. The Director of Coaching shall assist in organizing ASYSA sponsored tournaments and camps. He/she shall assist in writing articles for the ASYSA newsletter, shall serve on the publicity committee and in otherwise educating coaches in the state of Alaska.
 
The Director of Coaching shall maintain an inventory of all ASYSA coaching equipment and supplies and be responsible for maintenance of such.
The Director of Coaching shall keep copies of all such documents which shall be deemed a part of the official records of this corporation, and shall tender all such documents and records to the successor director of coaching immediately following selection of a new director of coaching
 

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Last modified: February 23, 1997